Conestoga College - O P S E U - Local 237

By-Laws

Enacted on March 07, 2001. The following By-Laws supersede all existing By-Laws.

In case of conflict, the Ontario Public Service Employees Union’s (OPSEU) Constitution takes precedence over these By-Laws.

Last amended on

Procedure to Amend the By-Laws

1. Give the Secretary written Notice of additions, deletions, changes and / or amendments at least fourteen calendar days prior to a General Meeting.

2. The secretary will serve notice to the membership at least ten calendar days prior to the General meeting of the proposed By-Law changes.

3. The proposed By-Law amendments will then be debated at the next General Meeting.

4. By-Laws amendments require a two-thirds majority of the members present for approval.

Mandate of Local 237

1. To perform OPSEU and college roles in a professional manner.

2. To demonstrate positive, pro-active leadership to protect of our memberships’ rights as outlined in the Collective Agreement and Regulatory Acts.

3. To provide confidential service to all members of Local 237.

4. To ensure that Local 237’s views are expressed at OPSEU’s regional and provincial levels.

THE MEMBERSHIP

ACTIVE MEMBERS	UNSIGNED MEMBERS
- are signed on to the Local and approved by OPSEU - pay dues (see Finances) - have all voting privileges	- pay dues (see Finances) - may only vote on Provincial contract offers

N.B. OPSEU (Policy, Section 15.4) rebates the locals on the basis of signed memberships only

Active memberships includes

1. All Full-Time professors, counsellors, instructors, and librarians. Full-Time members may opt to work a partial load while retaining their voting rights

2. Part-Time Partial-Load (6 to 12 contact teaching hours)

- have all voting privileges

- have limited rights under the College Collective Agreement

3. Part-Time (less than 6 hours) and sessional (unlimited hours) have no signing privileges as stated in the Colleges Collective Bargaining Act (CCBA).

Academic / Faculty composition of Conestoga College

DATE	09 - 2000	01 - 2001	09 - 2001	01 - 2002
Faculty Co-ordinators Professors Instructors Counsellors Librarians Part-Time Partial-Load Part-Time Sessional	235 50 184 1 9 0 40 133 9	234 52 181 1 9 0 40 133 9	246 49 179 0 10 0 41 138 23

THE STEWARDS AND THE OFFICERS

CAAT Union Local 237 Executive Committee

Doon (519) 748-5220 ext. 3734

Guelph (519) 824-9390

Waterloo (519) 885-0300

NAME	ROLES AND MEMBERSHIPS
Walter Boettger wboettger@conestogac.on.ca 519-748-5220 Ext. 3734	President Ex-officio Member all committees Steward, Trades and Technology
Lana-Lee Hardacre lhardacre@conestogac.on.ca 519-748-5220 Ext. 3369	Vice-President Steward, ECE Faculty Agreement Committee
John Innanen jinnanen@conestogac.on.ca 519-748-5220 Ext.3283	Chief Steward Steward, Information Technology Faculty Agreement Committee Local 237 Website
Steve McDonald smcdonald@conestogac.on.ca 519-748-5220 Ext. 3812	Treasurer Steward, Business Faculty Agreement Committee
Valerie Pinder vpinder@conestogac.on.ca 519-748-5220 Ext. 2321	Secretary Steward, Business Newsletter Committee
Anne Charles acharles@conestogac.on.ca 519-748-5220 Ext. 3872	Board of Governors’ Representative
Ann Ashberry aashberry@conestogac.on.ca 519-885-0300 Ext. 248	Steward, Waterloo Campus
Barry Cull bcull@conestogac.on.ca 519-748-5220 Ext. 3718	Steward at Large
Sharon Dietz sdietz@conestogac.on.ca 519-748-5220 Ext. 3641	Steward, Media Studies
Laura Geiger lgeiger@conestogac.on.ca 519-748-5220 Ext. 3816	Steward at Large
Martin Grinwis mgrinwis@conestogac.on.ca 519-748-5220 Ext. 3822	Steward, Woodskills
Joan Magazine jmagazine@conestogac.on.ca 519-748-5220 Ext. 3749	Steward, Student Services Employee Assistance Program
Colin McGugan cmcgugan@conestogac.on.ca 519-748-5220 Ext. 2242	Steward, Trades and Technology
Harry Stavrou hstavrou@conestogac.on.ca 519-748-5220 Ext. 3880	Steward, Community Services
Vaska Tumir vtumir@conestogac.on.ca 519-748-5220 Ext. 3291	Steward at Large
Marg Tupling mtupling@conestogac.on.ca 519-748-5220 Ext. 3923	Steward, Health Sciences
Mark Zlomislic mzlomislic@conestogac.on.ca 519-748-5220 Ext. 3301	Steward, Liberal Studies
Vacant	Steward, Guelph Campus
Vacant	Steward, ATS
Vacant	Steward at Large
Vacant	Steward at Large

Qualifications

All members of the Executive and Officers of Local 237 must be in good standing with

OPSEU in order to hold office.

The Stewards

1. Are elected / acclaimed by their respective constituencies at a General Meeting

2. Term of office:

- Two- year term

- Elected in Winter Term (usually March), 2001 to 2003, etc.

- Effective the date of election / acclamation

3. Vacancies during the Term of Office may be filled at a LEC meeting or at a General Meeting. For constituencies see page ten

4. Vacancies within the last ninety days of office may be appointed by the President of the Local

5. Make up the Local Executive Committee (LEC)

The Officers

1. Are elected / acclaimed from the Local Executive Committee (LEC) at a General meeting occurring after the election of the stewards.

2. Vacancies during the Term of Office may be filled at a LEC meeting or at a General Meeting.

3. Vacancies within the last ninety days of office may be appointed by the President of the Local.

The Officers

The officers are elected / acclaimed / appointed from the Local Executive Committee (LEC). The positions are President, Vice President, Chief Steward, Secretary, and Treasurer.

The President
Term of Office	- Two- year term - Elected in Winter Term (usually March), 2001 to 2003, etc. - Effective the date of election / acclamation
Replacement during the Term of Office	- To be elected at a General Meeting - If the position is vacated within 90 days of end of term or, if incapacitated, the duties rest with the Vice President
Responsible for	- Governance of Local 237 - Maintaining the overall integrity of the Collective Agreement - Adhering to all legal matters pertaining to Local 237 - Abiding by the By-Laws - Maintaining open communications with the Membership - Chairing the General Meetings - Co-chair Faculty Agreement Committee (FAC), Employment Stability Committee (ESC), Workload Monitoring Group (WMG) - Maintaining and / or delegating responsibility for Local 237's web site - Presenting awards on behalf of Local 237 - Delegating responsibilities for maintaining current local membership lists, committee membership lists, mailing lists, etc, - Endorsing checks (2 of 4 signatures required) - Organizing election processes
Accountable to	- The membership of Local 237 - Applicable legislative Acts (Eg. Health and Safety) - The Collective Agreement - Union members on various college committees (Eg. Policies Procedures and Practices)
Committees Local 237 O.P.S.E.U.	- Ex-officio to all committees, sub committees, etc. with voting rights - Attends Board of Governors (BOG) meetings when necessary - Attends Conventions on behalf of Local 237. When elected to Provincial union committees (Eg. Divisional Executive - DIVEX)
The Vice President
Term of Office Replacement during the Term of Office	- Same as the President - To be elected at a General Meeting - The President may appoint the successor if within 90 days of the end of term; also, if incapacitated, the duties will rest with the President
Responsible for	- Assuming the President’s role in his/her absence including all voting rights - Recruiting signed members to the Local - Sending greetings / recognitions / condolences to the membership - Preparing lists and ordering Awards of Recognition - Maintaining updated lists as delegated by the President - Informing the OPSEU Region Two office regarding updated Local membership lists. - Scheduling union attendance at Board of Governors (BOG) meetings - Endorsing checks (2 of 4 signatures required)
Accountable to	- The members of Local 237 - The President
Committees	- As elected or assigned by the President - Attends Board of Governors (BOG) as assigned
The Chief Steward
Term of Office Replacement during the Term of Office	- Same as the President - To be elected at a General Meeting - The President may appoint the successor if within 90 days of the end of term; also, if incapacitated, the duties will rest with the President
Responsible for	- Maintaining a cataloged file of all SWFS for the current academic year - Scrutinizing all SWFS for: > Adhering to the Collective Agreement > resolving SWF disputes which may arise > informing all overtime claimants of their rights and due process - Adherence to the Collective Agreement - Processing all grievances in conjunction with the President / Stewards - Advising the stewards on dispute resolution mechanisms - Informing the executive on all pertinent precedent setting grievance and arbitration awards - Awareness on related Provincial changes to legislation and arbitration awards effecting the membership - Check endorsements (2 of 4 signatures required)
Accountable to	- The membership of Local 237 - The President and Vice President - Applicable legislative Acts
Committees	- Automatically a member of FAC, ESC, WMG while acting as the Chief Steward - Attends Board of Governors (BOG) as assigned - As elected or assigned by the President
The Secretary
Term of Office Replacement during the Term of Office	- Same as the President - To be elected at a General Meeting - The President may appoint the successor if within 90 days of the end of term; also, if incapacitated, the duties will rest with the President
Responsible for	- Preparing Agendas in consultation with the President - Serving written Notice of Meetings - Recording, maintaining, and circulating the minutes for > General Meetings > Local Executive Committee meetings > as assigned by the President / Vice President - Maintaining attendance files for Local Executive Meetings, and others assigned by the President - Preparing Notice of Meetings, minutes, summaries of minutes, notices etc. for distribution - web site, e-mail, and /or print, etc.
Accountable to	- The membership of Local 237 - The President and Vice President - OPSEU
Comittees	- Newsletter committee - Attends Board of Governors (BOG) as assigned - As elected or assigned by the President
The Treasurer
Term of Office Replacement during the Term of Office	- Same as the President - To be elected at a General Meeting - The President may appoint the successor if within 90 days of the end of term; also, if incapacitated, the duties will rest with the President
Responsible for	- Administration of the assets of Local 237 - Administration of investments as directed by the Local Executive Committee or decided at a General Meeting. - Advising the Local Executive Committee of any discrepancies - Scrutinizing expense claims for compliance with OPSEU and Local 237 By-Laws - Generating and endorsing checks (2 of 4 signatures required) - Preparing and Presenting written financial reports on annual budget projections. - Presenting financial statements at > Monthly LEC meetings > General Meetings - Expediting all checks, reports, etc. on a monthly basis. - Supplies information and materials to selected internal auditors - Sends the final audit to OPSEU office upon receipt
Accountable to	- Local 237 - The Local Executive Committee - The President - The elected Trustees - OPSEU
Committees	- As elected to or assigned by the union president - Attends Board of Governors (BOG) as assigned
The Stewards
The stewards shall constitute the Local Executive committee (LEC).
The local recognizes the need to have all constituency groups and satellite campus represented as fairly as possible.
Number of Positions	Twenty
Composition 3 8 6 3	Stewards are elected from within the following constituencies: - One steward from each of the following Constituencies: ECE, ATS, Student Services / Special Needs - Two stewards from each of the following Constituencies: Waterloo campus, Guelph campus, Health Sciences / Community Services, Academic Support Division / Communications - Three stewards from each of the following Constituencies: School of Business, School of Trades and Technology - Doon - Three stewards at large
Term of Office	- Same as the President
Responsible for	- Maintaining open communications with the members of their respective constituencies - Respecting their constituencies - Reporting on emerging issues / changes affecting members - Attending monthly LEC meetings and others as scheduled by the President - Providing input on issues at LEC meetings - Making recommendations to enhance the By-Laws of Local 237
Accountable to	- The membership - The Chief Steward - The Local Executive Committee - The President
Committees	- As elected to or assigned by the President - Attends Board of Governors (BOG) meetings as assigned

The Trustees
Number of positions	Two
Term of Office	- Same as the President - Elected at a General Meeting - Vacancies are replaced by election at a General Meeting
Responsible for	- Examining all books, records, property of Local 237 on a semi-annual basis - Filing audited reports to OPSEU on a semi-annual basis, and - Reporting audited results to the next General Meeting
Accountable to	- The membership for Local 237 - OPSEU
Committees	- May not hold an executive position of Local 237

GENERAL MEETINGS

Quorum: Five per cent of signed-up members to Local 237.

Frequency: Minimum of two per year and by special written request by at least ten per cent of the signed membership.

Special General Meetings: Convened upon written request of at least ten per cent of the membership

Conduct Robert’s rule of Order prevails

The Order of Business

	Asterisks signify that written reports are to be submitted to the President three days prior to the General Meeting.
1	Call to order
2	Adoption of Agenda
3	Minutes of the previous meeting
4	Business arising
5	Treasurer’s report
6	Correspondence
7	Initiation of new members
8	Written reports of officers
	President’s report
	Vice President’s report
	Chief Steward’s report
9	Written committee reports
10	Nominations and/or elections
11	Unfinished business - specify
12	New business
13	Adjournment

THE STANDING COMMITTEES

Faculty Agreement Committee - F A C (Collective Agreement, Article 7)

The FAC is the same as the Union / College committee (Local) as stated in the Collective Agreement. However, four members are appointed by The Local Executive Committee as opposed to three as stated in the Collective Agreement.

Number of Positions	Four Full-Time signed members
Term of Office	- Same as the President
Method of Appointment	- President and the Chief Steward automatically become members while holding Office - The LEC elects an additional two from within their ranks
Responsible for	- Attending weekly caucus meetings - Meeting monthly with the management’s FAC team - Representing Local 237 membership inclusively - Acting and speaking in a professional and ethical manner - Clarifying conditions and / or procedures causing misunderstanding or grievances - Addressing college issues which may arise, including Health and Safety - Applying local applications of the collective agreement - Addressing all other issues that are mutually agreed upon with management - Advising the membership on pending issues and expressing Local 237's position - Approving all College Workload Group (CWG) local agreements
Accountable to	- The LEC - The membership of Local 237 - OPSEU
Meeting Times	- Weekly caucus - Monthly with management

Employment Stability Committee - E S C (Collective Agreement, Article 27.05, 28, 29)

Number of Positions	Four Full-Time signed members
Term of Office	- Same as the President
Method of Appointment	- President and the Chief Steward automatically become members while holding Office - The LEC elects an additional two from within their ranks
Responsible for	- Administration of the Joint Employment Stability Reserve Fund (JESRF) When Conestoga College decides to reduce Faculty complement: > Discussing planned staff reductions in caucus and with management > Determining methods to reduce the complement - Making recommendations to management with respect to Long and short term strategies to enhance employment stability
Accountable to	- The LEC - The membership of Local 237 - OPSEU
Meeting Times	- Weekly caucus - Monthly with management

Workload Monitoring Group - W M G (Collective Agreement, Article 11.02 B-G)

Number of Positions	Four Full-Time signed members
Term of Office	- Same as the President
Method of Appointment	- President and the Chief Steward automatically become members while holding Office - The LEC elects an additional two from within their ranks
Responsible for	- Reviewing workload assignments for compliance to the Collective Agreement. - Resolving disputes and / or inequitable workload assignments - Resolving faculty workload disputes and / or to represent disputes to the Workload Resolution Arbiter (WRA) - Jointly select Workload Resolution Arbiters
Accountable to	- The LEC - The membership of Local 237 - OPSEU
Meeting Times	- Weekly caucus - Monthly with management

Local Executive Committee - L E C

Number of Positions	Twenty-one Full-Time signed members
Term of Office	- Same as the President
Composition	- All active Stewards and Officers - The Board of Governor’s representative is a non-voting member
Responsible for	- Administrating the affairs of Local 237 - Adhering to OPSEU’s policies and the By-Laws of Local 237
Accountable to	- The membership in its entirety and OPSEU
Meeting Times	- Monthly or as requested by the President
Quorum	- Fifty per cent of the total number of stewards

Health and Safety Committee

Number of Positions	- Approximately 18
Term of Office	- Same as the President
Method of Appointment	- Appointed by LEC in consultation with the President.
Responsible for	- Meeting monthly with the joint Health and Safety - Promoting a healthy and safe working environment > To ensure compliance with the Health and Safety Act > To assess accident / incident reports and suggest preventative measures - Inspecting work areas as required - Maintain adequate levels of training
Accountable to	- The membership of Local 237 - The Health and Safety Act - Other applicable acts and Legislative Directives
Meeting Times	- Monthly

Employee Assistance Program - E A P

Number of Positions	- Two
Term of Office	- Same as the President
Method of Appointment	- Appointed by LEC in consultation with the President.
Responsible for	- Administrating the EAP program - Analyzing statistical data - Making recommendation to management - Ensuring confidentiality within the program
Accountable to	- The membership of Local 237 - The Health and Safety Act - Other applicable acts and Legislative Directives
Meeting Times	- Monthly

Meetings

When	- Semi-annually
Notice Given	- By Human Resources
Chaired by	- Management
Agenda	- As determined by events

FINANCES

Membership Dues

Union dues are automatically deducted by payroll and submitted to OPSEU Head Office

All Full-Time academic employees, Partial-Load faculty pay dues.

Sessional and Part-time academics do not pay dues.

OPSEU dues are deducted at the rate of 1.325 % of salary. The rebate formulae are found in Section 15.4 of OPSEU’S Policy manual. OPSEU rebates to the local on the basis of signed members only.

Local 237's dues assessment is $3.00 dollars per month per dues paying employee and is deducted from source on a monthly basis.

BUDGETS

The budgets are set at a General Meeting. The normal budgetary items are:

Revenue

- Dues Rebate

- Local Assessment

- Interest on Investments

- Other

Costs and Expenses

- The memberships

- Donations

- Flowers and Gifts

- Meals

- Travel

- Honoraria

- Printing

- Telephone

- Office Supplies

- Conventions

- Auditor Honoraria

- Other

Criteria for Expenses

See applicable expense forms for details and / or OPSEU’s policy (Sections 10.1, 10.2)

ITEM	AMOUNT	ENTITLEMENT
Mileage	$0.35 /Km	All union business
Accommodation	OPSEU’s rebate formula	A distance greater than 40 Km
Meal Allowance	OPSEU business Local 237 Business	$9.00, $12.00, $18.00 : B - L - S Actual
Employee Assistance Program (EAP)	All members and their extended family	Per policy - Local Agreement
Family Attendant Care	All members and their extended family	per policy - OPSEU agreement

Honoraria

POSITION	ANNUAL HONORARIUM	TOTAL HONORARIA PER POSITION
President	$1000.00	$ 1,100.00
Vice President	$500.00	$600.00
Chief Steward	$500.00	$600.00
Secretary	$200.00	$300.00
Treasurer	$200.00	$300.00
FAC Member	$500.00	$600.00
Steward	$100.00	$100.00
Trustee	$100.00 per report
Honoraria are paid annually within thirty days of each year.

Grants, Bursaries and Charities

1. That the Local Executive Committee (LEC) approve all Grants, Bursaries, Charities, etc. with the exceptions noted below.

2. That financial requests made at a General Meeting must be referred to the LEC for consideration at its next scheduled meeting.

3. That Local 237 support United Way's annual campaign to a cost of One Dollar per member.

4. That other college_wide faculty functions and college_wide faculty interests be funded to a maximum rate of One Dollar per member as approved the LEC.

5. That members' health issues, bereavements, etc., be funded to a maximum of Fifty Dollars ($50.00) per issue. Additional costs may be approved by the Faculty Agreement Committee (FAC).

6. That we support an annual Canadian Labour Relations award(s) to a maximum of Five Hundred Dollars ($500.00) total, and that the Local Executive Committee determine award criteria.

7. That other student awards, bursaries, etc., be funded to a maximum of Seventy Five Dollars ($75.00) as approved by the LEC.

8. That we support other striking locals to a maximum expense of Twenty Five Dollars ($25.00) per issue.

9. That other financial requests must be of a college wide interest for the LEC to give its consideration.

10. That all approved Grants, Bursaries and Charitable donations be tabled at the General Meetings as part of the Treasurer's report.