By-Laws
Enacted
on March 07, 2001. The following By-Laws supersede all existing
By-Laws.
In case of
conflict, the Ontario Public Service Employees Union’s (OPSEU) Constitution
takes precedence over these By-Laws.
Last amended on
Procedure to Amend the By-Laws
1. Give
the Secretary written Notice of additions, deletions, changes and / or
amendments at least fourteen calendar days prior to a General Meeting.
2. The
secretary will serve notice to the membership at least ten calendar days prior
to the General meeting of the proposed By-Law changes.
3. The
proposed By-Law amendments will then be debated at the next General Meeting.
4. By-Laws
amendments require a two-thirds majority of the members present for approval.
1. To perform OPSEU and college roles in a
professional manner.
2. To
demonstrate positive, pro-active leadership to protect of our memberships’
rights as outlined in the Collective Agreement and Regulatory Acts.
3. To
provide confidential service to all members of Local 237.
4. To
ensure that Local 237’s views are expressed at OPSEU’s
regional and provincial levels.
ACTIVE MEMBERS |
UNSIGNED MEMBERS |
- are signed
on to the Local and approved by OPSEU - pay dues (see Finances) - have all voting privileges |
- pay dues (see
Finances) - may only vote on Provincial contract offers |
N.B. OPSEU
(Policy, Section 15.4) rebates the locals on the basis of signed
memberships only
Active
memberships includes
1.
All Full-Time
professors, counsellors, instructors, and librarians.
Full-Time members may opt to work a partial load while retaining their voting
rights
2.
Part-Time
Partial-Load (6 to 12 contact teaching hours)
- have all voting privileges
- have limited rights under the College Collective Agreement
3.
Part-Time
(less than 6 hours) and sessional (unlimited hours)
have no signing privileges as stated in the Colleges Collective Bargaining Act
(CCBA).
Academic /
Faculty composition of Conestoga College
DATE |
09 - 2000 |
01 - 2001 |
09 - 2001 |
01 - 2002 |
Faculty Co-ordinators Professors Instructors Counsellors Librarians Part-Time
Partial-Load Part-Time Sessional |
235 50 184 1 9 0 40 133 9 |
234 52 181 1 9 0 40 133 9 |
246 49 179 0 10 0 41 138 23 |
|
THE STEWARDS AND THE OFFICERS
CAAT Union Local 237 Executive Committee
|
|
|
NAME |
ROLES AND
MEMBERSHIPS |
|
PresidentEx-officio Member all committeesSteward, Trades and Technology |
Lana-Lee Hardacre519-748-5220 Ext. 3369 |
Vice-PresidentSteward, ECEFaculty Agreement Committee |
|
Chief StewardSteward, Information TechnologyFaculty Agreement CommitteeLocal 237 Website |
Steve McDonald519-748-5220 Ext. 3812 |
TreasurerSteward, BusinessFaculty Agreement Committee |
|
SecretarySteward, Business
Newsletter Committee
|
Anne Charles519-748-5220 Ext. 3872 |
Board of Governors’ Representative |
Ann Ashberry519-885-0300 Ext. 248 |
Steward,
|
Barry Cull 519-748-5220 Ext. 3718 |
Steward at Large |
Sharon Dietz 519-748-5220 Ext. 3641 |
Steward, Media Studies |
Laura Geiger 519-748-5220 Ext. 3816 |
Steward at Large |
Martin Grinwis 519-748-5220 Ext. 3822 |
Steward, Woodskills |
Joan Magazine 519-748-5220 Ext. 3749 |
Steward, Student Services Employee Assistance Program |
Colin McGugan 519-748-5220 Ext. 2242 |
Steward, Trades and Technology |
Harry Stavrou 519-748-5220 Ext. 3880 |
Steward, Community Services |
Vaska Tumir 519-748-5220 Ext. 3291 |
Steward at Large |
Marg Tupling 519-748-5220 Ext. 3923 |
Steward, Health Sciences |
Mark Zlomislic519-748-5220 Ext. 3301 |
Steward, Liberal Studies |
Vacant |
Steward, |
Vacant |
Steward, ATS |
Vacant |
Steward at Large |
Vacant |
Steward at Large |
Qualifications
All members of the
Executive and Officers of Local 237 must be in good standing with
OPSEU
in order to hold office.
The Stewards
1.
Are elected
/ acclaimed by their respective constituencies at a General Meeting
2.
Term
of office:
- Two- year term
- Elected in Winter Term (usually March), 2001 to 2003, etc.
- Effective the date of election / acclamation
3.
Vacancies
during the Term of Office may be filled at a LEC meeting or at a General
Meeting. For constituencies see page ten
4.
Vacancies
within the last ninety days of office may be appointed by the President of the
Local
5.
Make
up the Local Executive Committee (LEC)
The Officers
1.
Are
elected / acclaimed from the Local Executive Committee (LEC) at a General
meeting occurring after the election of the stewards.
2.
Vacancies
during the Term of Office may be filled at a LEC meeting or at a General
Meeting.
3.
Vacancies
within the last ninety days of office may be appointed by the President of the
Local.
The Officers
The officers are
elected / acclaimed / appointed from the Local Executive Committee (LEC). The positions are President, Vice President, Chief
Steward, Secretary, and Treasurer.
|
|
Term of
Office |
- Two- year term
- Elected in
Winter Term (usually March), 2001 to 2003, etc. - Effective the
date of election / acclamation |
Replacement during the Term of Office |
- To be elected
at a General Meeting - If the
position is vacated within 90 days of end of term or, if incapacitated, the duties rest
with the Vice President |
Responsible for |
- Governance of
Local 237 - Maintaining
the overall integrity of the Collective Agreement - Adhering to
all legal matters pertaining to Local 237 - Abiding by the
By-Laws - Maintaining
open communications with the Membership - Chairing the
General Meetings - Co-chair
Faculty Agreement Committee (FAC), Employment Stability Committee (ESC),
Workload Monitoring Group (WMG) - Maintaining
and / or delegating responsibility for Local 237's web site - Presenting
awards on behalf of Local 237 - Delegating
responsibilities for maintaining current local membership lists, committee membership lists,
mailing lists, etc, - Endorsing
checks (2 of 4 signatures required) - Organizing election processes |
Accountable to |
- The membership
of Local 237 - Applicable
legislative Acts (Eg. Health and Safety) - The Collective
Agreement - Union members on various college committees (Eg. Policies Procedures and Practices) |
Committees Local 237 O.P.S.E.U. |
- Ex-officio to
all committees, sub committees, etc. with voting rights - Attends Board
of Governors (BOG) meetings when necessary - Attends
Conventions on behalf of Local 237. When elected to Provincial union
committees (Eg. Divisional Executive - DIVEX) |
|
|
Term of Office Replacement during the Term of Office |
-
Same as the President - To be elected at a General Meeting - The President may appoint the successor
if within 90 days of the
end of term; also, if incapacitated, the duties will rest with
the President |
Responsible for |
- Assuming the President’s role in
his/her absence including all voting
rights - Recruiting signed members to the Local - Sending greetings / recognitions /
condolences to the membership - Preparing lists and ordering Awards
of Recognition - Maintaining updated lists as delegated
by the President - Informing the OPSEU Region Two office
regarding updated Local membership
lists. - Scheduling union attendance at Board of
Governors (BOG)
meetings - Endorsing checks (2 of 4 signatures
required) |
Accountable to |
- The members of Local 237 - The President |
Committees |
- As elected or assigned by the President - Attends Board of Governors (BOG) as
assigned |
|
|
Term of Office Replacement during the Term of Office |
-
Same as the President - To be elected at a General Meeting - The President may appoint the successor
if within 90 days of the
end of term; also, if incapacitated, the duties will rest with
the President |
Responsible for |
- Maintaining a cataloged file of all
SWFS for the current academic
year - Scrutinizing all SWFS for:
> Adhering to the Collective Agreement
> resolving SWF disputes which may arise
> informing all overtime claimants of their rights and due process - Adherence to the Collective Agreement - Processing all grievances in
conjunction with the
President / Stewards - Advising the stewards on dispute
resolution mechanisms - Informing the executive on all
pertinent precedent setting grievance
and arbitration awards - Awareness on related Provincial changes
to legislation and
arbitration awards effecting the membership - Check endorsements (2 of 4 signatures
required) |
Accountable to |
- The membership of Local 237 - The President and Vice President - Applicable legislative Acts |
Committees |
- Automatically a member of FAC, ESC, WMG
while acting as the Chief
Steward - Attends Board of Governors (BOG) as
assigned - As elected or assigned by the President |
|
|
Term of Office Replacement during the Term of Office |
- Same as the President - To be elected at a General Meeting - The President may appoint the successor
if within 90 days of the end of term; also, if
incapacitated, the duties will rest with the President |
Responsible for |
- Preparing Agendas in consultation with
the President - Serving written Notice
of Meetings - Recording, maintaining, and circulating
the minutes for
> General Meetings
> Local Executive Committee meetings
> as assigned by the President / Vice President - Maintaining attendance files for Local
Executive Meetings, and others
assigned by the President - Preparing Notice of Meetings, minutes, summaries of
minutes, notices etc. for
distribution - web site, e-mail, and /or print, etc. |
Accountable to |
- The membership of Local 237 - The President and Vice President - OPSEU |
Comittees |
- Newsletter committee - Attends Board of Governors (BOG) as
assigned - As elected or assigned by the President |
|
|
Term of Office Replacement during the Term of Office |
- Same as the President - To be elected at a General Meeting - The President may appoint the successor
if within 90 days of the
end of term; also, if incapacitated, the duties will rest with
the President |
Responsible for |
- Administration of the assets of Local
237 - Administration of investments as
directed by the Local Executive
Committee or decided at a General Meeting. - Advising the Local Executive Committee
of any discrepancies - Scrutinizing expense claims for
compliance with OPSEU and Local
237 By-Laws - Generating and endorsing checks (2 of 4
signatures required) - Preparing and Presenting written
financial reports on annual budget
projections. - Presenting financial statements at
> Monthly LEC meetings
> General Meetings - Expediting all checks, reports, etc. on
a monthly basis. - Supplies information and materials to
selected internal auditors - Sends the final audit to OPSEU office
upon receipt |
Accountable to |
- Local 237 - The Local Executive Committee - The President - The elected Trustees - OPSEU |
Committees |
- As elected to or assigned by the union
president - Attends Board of Governors (BOG) as
assigned |
|
|
The stewards shall constitute the Local
Executive committee (LEC). |
|
The local recognizes the need to have all
constituency groups and satellite campus represented as fairly as possible. |
|
Number of Positions |
Twenty |
Composition 3 8 6 3 |
Stewards are elected from within the
following constituencies: - One steward from each of the
following Constituencies:
ECE, ATS, Student Services / Special Needs - Two stewards from each of the
following Constituencies: - Three stewards from each of the
following Constituencies: - Three stewards at large |
Term of Office |
-
Same as the President |
Responsible for |
- Maintaining open communications with
the members of their
respective constituencies - Respecting their constituencies - Reporting on emerging issues / changes
affecting members - Attending monthly LEC meetings and
others as scheduled by the
President - Providing input on issues at LEC
meetings - Making recommendations to enhance the
By-Laws of Local 237 |
Accountable to |
- The membership - The Chief Steward - The Local Executive Committee - The President |
Committees |
- As elected to or assigned by the
President - Attends Board of Governors (BOG)
meetings as assigned |
|
|
Number of positions |
Two |
Term of Office |
- Same as the President - Elected at a General Meeting - Vacancies are replaced by election at a
General Meeting |
Responsible for |
- Examining all books, records, property
of Local 237 on a semi-annual basis - Filing audited reports to OPSEU on a
semi-annual basis, and - Reporting audited results to the next
General Meeting |
Accountable to |
- The membership for Local 237 - OPSEU |
Committees |
- May not hold an executive position of
Local 237 |
Quorum: Five
per cent of signed-up members to Local 237.
Frequency: Minimum
of two per year and by special written request by at least ten per cent of the
signed membership.
Special General Meetings: Convened upon written request of at least ten
per cent of the membership
Conduct Robert’s
rule of Order prevails
The Order of Business
|
Asterisks signify that written reports
are to be submitted to the President three days prior to the General Meeting. |
1 |
Call to order |
2 |
Adoption of Agenda |
3 |
Minutes of the previous meeting |
4 |
Business arising |
5 |
Treasurer’s report |
6 |
Correspondence |
7 |
Initiation of new members |
8 |
Written reports of officers |
|
President’s report |
|
Vice President’s report |
|
Chief Steward’s report |
9 |
Written committee reports |
|
|
10 |
Nominations and/or elections |
11 |
Unfinished business - specify |
12 |
New business |
13 |
Adjournment |
THE STANDING COMMITTEES
Faculty
Agreement Committee -
F A C (Collective Agreement, Article 7)
The FAC is the same as the Union / College
committee (Local) as stated in the Collective Agreement. However, four members are appointed by The
Local Executive Committee as opposed to three as stated in the Collective Agreement.
|
Number of Positions |
Four Full-Time signed members |
|
Term of Office |
- Same as the President |
|
Method of Appointment |
- President and the Chief Steward
automatically become
members while holding Office - The LEC elects an additional two from
within their ranks |
|
Responsible for |
- Attending weekly caucus meetings - Meeting monthly with the management’s
FAC team - Representing Local 237 membership
inclusively - Acting and speaking in a professional
and ethical manner - Clarifying conditions and / or
procedures causing
misunderstanding or grievances - Addressing college issues which may
arise, including Health and Safety - Applying local applications of the
collective agreement - Addressing all other issues that are
mutually agreed upon with
management - Advising the membership on pending
issues and
expressing Local 237's position - Approving all College Workload Group
(CWG) local agreements |
|
Accountable to |
- The LEC - The membership of Local 237 - OPSEU |
|
Meeting Times |
- Weekly caucus - Monthly with management |
Employment Stability
Committee - E S C (Collective Agreement, Article 27.05, 28,
29)
|
Number of Positions |
Four Full-Time signed members |
|
Term of Office |
- Same as the President |
|
Method of Appointment |
- President and the Chief Steward
automatically become
members while holding Office - The LEC elects an additional two from
within their ranks |
|
Responsible for |
- Administration of the Joint Employment
Stability Reserve Fund (JESRF) When Conestoga College decides to reduce
Faculty complement: > Discussing planned staff reductions
in caucus and with
management > Determining methods to reduce the
complement - Making recommendations to management
with respect to Long and short
term strategies to enhance employment
stability |
|
Accountable to |
- The LEC - The membership of Local 237 - OPSEU |
|
Meeting Times |
- Weekly caucus - Monthly with management |
Workload
Monitoring Group -
W M G (Collective Agreement, Article 11.02 B-G)
|
Number of Positions |
Four Full-Time signed members |
|
Term of Office |
- Same as the President |
|
Method of Appointment |
- President and the Chief Steward
automatically become members while holding Office - The LEC elects an additional two from
within their ranks |
|
Responsible for |
- Reviewing workload assignments for
compliance to the Collective
Agreement. - Resolving disputes and / or inequitable
workload assignments - Resolving faculty workload disputes and
/ or to represent disputes to
the Workload Resolution Arbiter (WRA) - Jointly select Workload Resolution
Arbiters |
|
Accountable to |
- The LEC - The membership of Local 237 - OPSEU |
|
Meeting Times |
- Weekly caucus - Monthly with management |
Local
Executive Committee -
L E C
|
Number of Positions |
Twenty-one Full-Time signed members |
|
Term of Office |
- Same as the President |
|
Composition |
- All active Stewards and Officers - The Board of Governor’s representative
is a non-voting member |
|
Responsible for |
- Administrating the affairs of Local 237 - Adhering to OPSEU’s
policies and the By-Laws of Local
237 |
|
Accountable to |
- The membership in its entirety and
OPSEU |
|
Meeting Times |
- Monthly or as requested by the
President |
|
Quorum |
- Fifty per cent of the total number of
stewards |
|
Number of Positions |
- Approximately 18 |
|
Term of Office |
- Same as the President |
|
Method of Appointment |
- Appointed by LEC in consultation with
the President. |
|
Responsible for |
- Meeting monthly with the joint Health
and Safety - Promoting a healthy and safe working
environment > To ensure compliance with the Health
and Safety Act > To assess accident / incident reports and suggest preventative measures - Inspecting work areas as required - Maintain adequate levels of training |
|
Accountable to |
- The membership of Local 237 - The Health and Safety Act - Other applicable acts and Legislative
Directives |
|
Meeting Times |
- Monthly |
Employee
Assistance Program -
E A P
|
Number of Positions |
- Two |
|
Term of Office |
- Same as the President |
|
Method of Appointment |
- Appointed by LEC in consultation with the
President. |
|
Responsible for |
- Administrating the EAP program - Analyzing statistical data - Making recommendation to management - Ensuring confidentiality within the
program |
|
Accountable to |
- The membership of Local 237 - The Health and Safety Act - Other applicable acts and Legislative
Directives |
|
Meeting Times |
- Monthly |
Meetings
|
When |
- Semi-annually |
|
Notice Given |
- By Human Resources |
|
Chaired by |
- Management |
|
Agenda |
- As determined by events |
FINANCES
Union dues are automatically deducted by
payroll and submitted to OPSEU Head Office
All
Full-Time academic employees, Partial-Load faculty pay dues.
Sessional and
Part-time academics do not pay dues.
OPSEU dues are deducted at the rate of
1.325 % of salary. The rebate formulae
are found in Section 15.4 of OPSEU’S Policy manual. OPSEU rebates to the local on the basis of signed members only.
Local 237's dues assessment is $3.00
dollars per month per dues paying employee and is deducted from source on a
monthly basis.
The budgets are set at a General
Meeting. The normal budgetary items are:
Revenue
- Dues Rebate
- Local Assessment
- Interest on Investments
- Other
Costs and Expenses
- The memberships
- Donations
- Flowers and Gifts
- Meals
- Travel
- Honoraria
- Printing
- Telephone
- Office Supplies
- Conventions
- Auditor Honoraria
- Other
See applicable expense forms for details
and / or OPSEU’s policy (Sections 10.1, 10.2)
ITEM |
AMOUNT |
ENTITLEMENT |
Mileage |
$0.35 /Km |
All union business |
Accommodation |
OPSEU’s
rebate formula |
A distance greater than 40 Km |
Meal Allowance |
OPSEU business Local 237 Business |
$9.00, $12.00, $18.00 : B - L - S Actual |
Employee Assistance Program (EAP) |
All members and their extended family |
Per policy - Local Agreement |
Family Attendant Care |
All members and their extended family |
per policy - OPSEU agreement |
POSITION |
ANNUAL HONORARIUM |
TOTAL HONORARIA PER POSITION |
President |
$1000.00 |
$ 1,100.00 |
Vice President |
$500.00 |
$600.00 |
Chief Steward |
$500.00 |
$600.00 |
Secretary |
$200.00 |
$300.00 |
Treasurer |
$200.00 |
$300.00 |
FAC Member |
$500.00 |
$600.00 |
Steward |
$100.00 |
$100.00 |
Trustee |
$100.00 per report |
|
|
|
|
Honoraria are paid annually within thirty
days of each year. |
Grants, Bursaries and Charities
1.
That the Local Executive Committee (LEC) approve all Grants, Bursaries,
Charities, etc. with the exceptions noted below.
2.
That financial requests made at a General Meeting must be referred
to the LEC for consideration at its next scheduled meeting.
3.
That Local 237 support United Way's annual campaign to a cost of
One Dollar per member.
4.
That other college_wide faculty
functions and college_wide faculty interests be
funded to a maximum rate of One Dollar per member as approved the LEC.
5.
That members' health issues, bereavements, etc., be funded to a maximum
of Fifty Dollars ($50.00) per issue. Additional costs may be approved by the
Faculty Agreement Committee (FAC).
6.
That we support an annual Canadian Labour Relations award(s) to a
maximum of Five Hundred Dollars ($500.00) total, and that the Local Executive
Committee determine award criteria.
7.
That other student awards, bursaries, etc., be funded to a maximum
of Seventy Five Dollars ($75.00) as approved by the LEC.
8.
That we support other striking locals to a maximum expense of
Twenty Five Dollars ($25.00) per issue.
9.
That other financial requests must be of a college wide interest
for the LEC to give its consideration.
10.
That all approved Grants, Bursaries and Charitable donations be
tabled at the General Meetings as part of the Treasurer's report.