Conestoga College - O P S E U - Local 237

 

 

By-Laws

 

Enacted on March 07, 2001.The following By-Laws supersede all existing By-Laws.

In case of conflict, the Ontario Public Service Employees Unionís (OPSEU) Constitution takes precedence over these By-Laws.

 

Last amended on

 

Procedure to Amend the By-Laws

 

 

1.†††††††† Give the Secretary written Notice of additions, deletions, changes and / or amendments at least fourteen calendar days prior to a General Meeting.

 

2.†††††††† The secretary will serve notice to the membership at least ten calendar days prior to the General meeting of the proposed By-Law changes.

 

3.†††††††† The proposed By-Law amendments will then be debated at the next General Meeting.

 

4.†††††††† By-Laws amendments require a two-thirds majority of the members present for approval.

 

Mandate of Local 237

 

1.†††††††† To perform OPSEU and college roles in a professional manner.

 

2.†††††††† To demonstrate positive, pro-active leadership to protect of our membershipsí rights as outlined in the Collective Agreement and Regulatory Acts.

 

3.†††††††† To provide confidential service to all members of Local 237.

 

4.†††††††† To ensure that Local 237ís views are expressed at OPSEUís regional and provincial levels.

 

 

 

 

 

 


THE MEMBERSHIP

 

 

ACTIVE MEMBERS

 

UNSIGNED MEMBERS

 

- are signed on to the Local and approved by OPSEU

- pay dues (see Finances)

- have all voting privileges

 

- pay dues (see Finances)

- may only vote on Provincial contract††† offers

 

N.B.†††† OPSEU (Policy, Section 15.4) rebates the locals on the basis of signed memberships only

 

Active memberships includes

 

1.                  All Full-Time professors, counsellors, instructors, and librarians. Full-Time members may opt to work a partial load while retaining their voting rights

 

2.                  Part-Time Partial-Load (6 to 12 contact teaching hours)

- have all voting privileges

- have limited rights under the College Collective Agreement

 

3.                  Part-Time (less than 6 hours) and sessional (unlimited hours) have no signing privileges as stated in the Colleges Collective Bargaining Act (CCBA).

 

Academic / Faculty composition of Conestoga College

 

 

DATE

 

09 - 2000

 

01 - 2001

 

09 - 2001

 

01 - 2002

 

Faculty

Co-ordinators

Professors

Instructors

Counsellors

Librarians

Part-Time Partial-Load

Part-Time

Sessional

 

235

50

184

1

9

0

40

133

9

 

234

52

181

1

9

0

40

133

9

 

246

49

179

0

10

0

41

138

23

 

 

 

 

 


THE STEWARDS AND THE OFFICERS

 

 

CAAT Union Local 237 Executive Committee

 

†††††††††††† Doon

(519) 748-5220 ext. 3734

Guelph

(519) 824-9390

Waterloo

(519) 885-0300

 

 

 

NAME

ROLES AND MEMBERSHIPS

Walter Boettger

wboettger@conestogac.on.ca

519-748-5220 Ext. 3734

President

Ex-officio Member all committees

Steward, Trades and Technology

Lana-Lee Hardacre

lhardacre@conestogac.on.ca

519-748-5220 Ext. 3369

Vice-President

Steward, ECE

Faculty Agreement Committee

John Innanen

jinnanen@conestogac.on.ca

519-748-5220 Ext.3283

Chief Steward

Steward, Information Technology

Faculty Agreement Committee

Local 237 Website

Steve McDonald

smcdonald@conestogac.on.ca

519-748-5220 Ext. 3812

Treasurer

Steward, Business

Faculty Agreement Committee

Valerie Pinder

vpinder@conestogac.on.ca

519-748-5220 Ext. 2321

Secretary

Steward, Business

Newsletter Committee

Anne Charles

acharles@conestogac.on.ca

519-748-5220 Ext. 3872

Board of Governorsí Representative

Ann Ashberry

aashberry@conestogac.on.ca

519-885-0300 Ext. 248

Steward, Waterloo Campus

Barry Cull

bcull@conestogac.on.ca

519-748-5220 Ext. 3718

Steward at Large

Sharon Dietz

sdietz@conestogac.on.ca

519-748-5220 Ext. 3641

Steward, Media Studies

Laura Geiger

lgeiger@conestogac.on.ca

519-748-5220 Ext. 3816

Steward at Large

Martin Grinwis

mgrinwis@conestogac.on.ca

519-748-5220 Ext. 3822

Steward, Woodskills

Joan Magazine

jmagazine@conestogac.on.ca

519-748-5220 Ext. 3749

Steward, Student Services

Employee Assistance Program

Colin McGugan

cmcgugan@conestogac.on.ca

519-748-5220 Ext. 2242

Steward, Trades and Technology

Harry Stavrou

hstavrou@conestogac.on.ca

519-748-5220 Ext. 3880

Steward, Community Services

Vaska Tumir

vtumir@conestogac.on.ca

519-748-5220 Ext. 3291

Steward at Large

Marg Tupling

mtupling@conestogac.on.ca

519-748-5220 Ext. 3923

Steward, Health Sciences

Mark Zlomislic

mzlomislic@conestogac.on.ca

519-748-5220 Ext. 3301

Steward, Liberal Studies

Vacant

Steward, Guelph Campus

Vacant

Steward, ATS

Vacant

Steward at Large

Vacant

Steward at Large

 

 

Qualifications

 

All members of the Executive and Officers of Local 237 must be in good standing with

OPSEU in order to hold office.

 

The Stewards

 

1.                  Are elected / acclaimed by their respective constituencies at a General Meeting

 

2.                  Term of office:

- Two- year term

- Elected in Winter Term (usually March), 2001 to 2003, etc.

- Effective the date of election / acclamation

 

3.                  Vacancies during the Term of Office may be filled at a LEC meeting or at a General Meeting.For constituencies see page ten

 

4.                  Vacancies within the last ninety days of office may be appointed by the President of the Local

 

5.                  Make up the Local Executive Committee (LEC)

 

The Officers

 

1.                  Are elected / acclaimed from the Local Executive Committee (LEC) at a General meeting occurring after the election of the stewards.

 

2.                  Vacancies during the Term of Office may be filled at a LEC meeting or at a General Meeting.

 

3.                  Vacancies within the last ninety days of office may be appointed by the President of the Local.

 


The Officers

 

The officers are elected / acclaimed / appointed from the Local Executive Committee (LEC).The positions are President, Vice President, Chief Steward, Secretary, and Treasurer.

 

 

The President

 

 

 

Term of†† Office

 

- Two- year term

- Elected in Winter Term (usually March), 2001 to 2003, etc.

- Effective the date of election / acclamation

 

 

Replacement during the Term of Office

 

- To be elected at a General Meeting

- If the position is vacated within 90 days of end of term or, if††††††††††††† incapacitated, the duties rest with the Vice President

 

 

Responsible for

 

 

- Governance of Local 237

- Maintaining the overall integrity of the Collective Agreement

- Adhering to all legal matters pertaining to Local 237

- Abiding by the By-Laws

- Maintaining open communications with the Membership

- Chairing the General Meetings

- Co-chair Faculty Agreement Committee (FAC), Employment†††††††††††††††† Stability Committee (ESC), Workload Monitoring Group (WMG)

- Maintaining and / or delegating responsibility for Local 237's web††††††††† site

- Presenting awards on behalf of Local 237

- Delegating responsibilities for maintaining current local membership†††† lists, committee membership lists, mailing lists, etc,

- Endorsing checks (2 of 4 signatures required)

- Organizing election processes

 

Accountable to

 

- The membership of Local 237

- Applicable legislative Acts (Eg. Health and Safety)

- The Collective Agreement

- Union members on various college committees (Eg. Policies††††††††††††††††††† Procedures and Practices)

 

Committees

††† Local 237

 

 

††† O.P.S.E.U.

 

- Ex-officio to all committees, sub committees, etc. with voting rights

- Attends Board of Governors (BOG) meetings when necessary

- Attends Conventions on behalf of Local 237.

 

When elected to Provincial union committees (Eg. DivisionalExecutive - DIVEX)

 

The Vice President

 

 

 

Term of Office

 

Replacement during the Term of Office

 

- Same as the President

 

- To be elected at a General Meeting

- The President may appoint the successor if within 90 days of the†††††††††††† end of term; also, if incapacitated, the duties will rest with the†††††††††††††††† President

 

 

Responsible for

 

- Assuming the Presidentís role in his/her absence including all voting††††† rights

- Recruiting signedmembers to the Local

- Sending greetings / recognitions / condolences to the membership

- Preparing lists and ordering Awards of Recognition

- Maintaining updated lists as delegated by the President

- Informing the OPSEU Region Two office regarding updated Local†††††††† membership lists.

- Scheduling union attendance at Board of Governors (BOG)†††††††††††††††††††† meetings

- Endorsing checks (2 of 4 signatures required)

 

 

Accountable to

 

- The members of Local 237

- The President

 

 

Committees

 

- As elected or assigned by the President

- Attends Board of Governors (BOG) as assigned

 

 

The Chief Steward

 

 

 

Term of Office

 

Replacement during the Term of Office

 

- Same as the President

 

- To be elected at a General Meeting

- The President may appoint the successor if within 90 days of the†††††††††††† end of term; also, if incapacitated, the duties will rest with the†††††††††††††††† President

 

 

Responsible for

 

- Maintaining a cataloged file of all SWFS for the current academic†††††††††† year

- Scrutinizing all SWFS for:

†††††† > Adhering to the Collective Agreement

†††††† > resolving SWF disputes which may arise

†††††† > informing all overtime claimants of their rights and due process

 

- Adherence to the Collective Agreement

- Processing all grievances in conjunction with the

†† President / Stewards

- Advising the stewards on dispute resolution mechanisms

- Informing the executive on all pertinent precedent setting grievance†††††††† and arbitration awards

- Awareness on related Provincial changes to legislation and†††††††††††††††††††††† arbitration awards effecting the membership

- Check endorsements (2 of 4 signatures required)

 

 

Accountable to

 

- The membership of Local 237

- The President and Vice President

- Applicable legislative Acts

 

 

Committees

 

- Automatically a member of FAC, ESC, WMG while acting as the†††††††††† Chief Steward

- Attends Board of Governors (BOG) as assigned

- As elected or assigned by the President

 

The Secretary

 

 

 

Term of Office

 

Replacement during the Term of Office

 

- Same as the President

 

- To be elected at a General Meeting

- The President may appoint the successor if within 90 days of the†† ††††††††††end of term; also, if incapacitated, the duties will rest with the†††††††††††††††† President

 

 

Responsible for

 

- Preparing Agendas in consultation with the President

- Serving written Notice of Meetings

- Recording, maintaining, and circulating the minutes for

†††††† > General Meetings

†††††† > Local Executive Committee meetings

†††††† > as assigned by the President / Vice President

 

- Maintaining attendance files for Local Executive Meetings, and††††††††††††† others assigned by the President

- Preparing Notice of Meetings, minutes,summaries of minutes,†††††††††††††† notices etc. for distribution - web site, e-mail, and /or print, etc.

 

 

Accountable to

 

- The membership of Local 237

- The President and Vice President

- OPSEU

 

 

Comittees

 

- Newsletter committee

- Attends Board of Governors (BOG) as assigned

- As elected or assigned by the President

 

The Treasurer

 

 

 

Term of Office

 

Replacement during the Term of Office

 

- Same as the President

 

- To be elected at a General Meeting

- The President may appoint the successor if within 90 days of the†††††††††††† end of term; also, if incapacitated, the duties will rest with the†††††††††††††††† President

 

 

Responsible for

 

- Administration of the assets of Local 237

- Administration of investments as directed by the Local Executive†††††††††† Committee or decided at a General Meeting.

- Advising the Local Executive Committee of any discrepancies

- Scrutinizing expense claims for compliance with OPSEU and Local††††††† 237 By-Laws

- Generating and endorsing checks (2 of 4 signatures required)

- Preparing and Presenting written financial reports on annual budget††††††† projections.

- Presenting financial statements at

††† > Monthly LEC meetings

††† > General Meetings

- Expediting all checks, reports, etc. on a monthly basis.

- Supplies information and materials to selected internal auditors

- Sends the final audit to OPSEU office upon receipt

 

 

Accountable to

 

- Local 237

- The Local Executive Committee

- The President

- The elected Trustees

- OPSEU

 

Committees

 

 

- As elected to or assigned by the union president

- Attends Board of Governors (BOG) as assigned

 

The Stewards

 

 

 

 

The stewards shall constitute the Local Executive committee (LEC).

 

The local recognizes the need to have all constituency groups and satellite campus represented as fairly as possible.

 

 

Number of Positions

 

Twenty

 

 

Composition

 

3

 

8

 

 

6

 

3

 

 

Stewards are elected from within the following constituencies:

 

- One steward from each of the following Constituencies:

†† ECE, ATS, Student Services / Special Needs

- Two stewards from each of the following Constituencies:

†† Waterloo campus, Guelph campus, Health Sciences / Community††††††††††† Services,Academic Support Division / Communications

- Three stewards from each of the following Constituencies:

†† School of Business, School of Trades and Technology - Doon

- Three stewards at large††

 

Term of Office

 

- Same as the President

 

 

Responsible for

 

- Maintaining open communications with the members of their††††††††††††††††† respective constituencies

- Respecting their constituencies

- Reporting on emerging issues / changes affecting members

- Attending monthly LEC meetings and others as scheduled by the††††††††††† President

- Providing input on issues at LEC meetings

- Making recommendations to enhance the By-Laws of Local 237

 

 

Accountable to

 

- The membership

- The Chief Steward

- The Local Executive Committee

- The President

 

 

Committees

 

- As elected to or assigned by the President

- Attends Board of Governors (BOG) meetings as assigned

 


 

The Trustees

 

 

 

Number of positions

 

Two

 

 

Term of Office

 

- Same as the President

- Elected at a General Meeting

- Vacancies are replaced by election at a General Meeting

 

 

Responsible for

 

- Examining all books, records, property of Local 237 on a semi-annual†††† basis

- Filing audited reports to OPSEU on a semi-annual basis, and

- Reporting audited results to the next General Meeting

 

Accountable to

 

- The membership for Local 237

- OPSEU

 

 

Committees

 

- May not hold an executive position of Local 237

 


GENERAL MEETINGS

 

Quorum:†††††††††††††††††††††††††††††††††† Five per cent of signed-up members to Local 237.

 

Frequency:†††††††††††††††††††††††††††††† Minimum of two per year and by special written request by at least ten per cent of the signed membership.

 

Special General Meetings: Convened upon written request of at least ten per cent of the membership

 

Conduct†††††††††††††††††††††††††† Robertís rule of Order prevails

 

The Order of Business

 

 

 

 

Asterisks signify that written reports are to be submitted to the President three days prior to the General Meeting.

 

1

 

Call to order

 

2

 

Adoption of Agenda

 

3

 

Minutes of the previous meeting

 

4

 

Business arising

 

5

 

Treasurerís report

 

6

 

Correspondence

 

7

 

Initiation of new members

 

8

 

Written reports of officers

 

 

 

†† Presidentís report

 

 

 

†† Vice Presidentís report

 

 

 

†† Chief Stewardís report

 

9

 

Written committee reports

 

 

 

 

 

10

 

Nominations and/or elections

 

11

 

Unfinished business - specify

 

12

 

New business

 

13

 

Adjournment

 

THE STANDING COMMITTEES

 

Faculty Agreement Committee - F A C(Collective Agreement, Article 7)

 

The FAC is the same as the Union / College committee (Local) as stated in the Collective Agreement.However, four members are appointed by The Local Executive Committee as opposed to three as stated in the Collective Agreement.

 

 

 

 

Number of Positions

 

Four Full-Time signed members

 

 

 

 

Term of Office

 

- Same as the President

 

 

 

 

Method of Appointment

 

- President and the Chief Steward automatically become††††††††††††† members while holding Office

- The LEC elects an additional two from within their ranks

 

 

 

 

Responsible for

 

- Attending weekly caucus meetings

- Meeting monthly with the managementís FAC team

- Representing Local 237 membership inclusively

- Acting and speaking in a professional and ethical manner

- Clarifying conditions and / or procedures causing†††††††††††††††††††††† misunderstanding or grievances

- Addressing college issues which may arise, including Health††††† and Safety

- Applying local applications of the collective agreement

- Addressing all other issues that are mutually agreed upon††††††††† with management

- Advising the membership on pending issues and††††††††††††††††††††††† expressing Local 237's position

- Approving all College Workload Group (CWG) local††††††††††††††† agreements

 

 

 

 

Accountable to

 

- The LEC

- The membership of Local 237

- OPSEU

 

 

 

 

Meeting Times

 

- Weekly caucus

- Monthly with management


Employment Stability Committee - E S C††(Collective Agreement, Article 27.05, 28, 29)

 

 

 

 

Number of Positions

 

Four Full-Time signed members

 

 

 

 

Term of Office

 

- Same as the President

 

 

 

Method of Appointment

 

- President and the Chief Steward automatically become††††††††††††† members while holding Office

- The LEC elects an additional two from within their ranks

 

 

 

 

Responsible for

 

- Administration of the Joint Employment Stability Reserve††††††† Fund (JESRF)

 

When Conestoga College decides to reduce Faculty complement:

> Discussing planned staff reductions in caucus and with††††††††††††† management

> Determining methods to reduce the complement

 

- Making recommendations to management with respect to†††††††† Long and short term strategies to enhance employment†††††† stability

 

 

 

Accountable to

 

- The LEC

- The membership of Local 237

- OPSEU

 

 

 

 

Meeting Times

 

- Weekly caucus

- Monthly with management

 

 

 


Workload Monitoring Group - W M G††† (Collective Agreement, Article 11.02 B-G)

 

 

 

 

Number of Positions

 

Four Full-Time signed members

 

 

 

 

Term of Office

 

- Same as the President

 

 

 

 

Method of Appointment

 

- President and the Chief Steward automatically become †††††††††††††members while holding Office

- The LEC elects an additional two from within their ranks

 

 

 

 

Responsible for

 

- Reviewing workload assignments for compliance to the††† Collective Agreement.

- Resolving disputes and / or inequitable workload†††† assignments

- Resolving faculty workload disputes and / or to represent††††††††† disputes to the Workload Resolution Arbiter (WRA)

- Jointly select Workload Resolution Arbiters

 

 

 

 

Accountable to

 

- The LEC

- The membership of Local 237

- OPSEU

 

 

 

 

Meeting Times

 

- Weekly caucus

- Monthly with management

 


Local Executive Committee - L E C

 

 

 

 

Number of Positions

 

Twenty-oneFull-Time signed members

 

 

 

 

Term of Office

 

- Same as the President

 

 

 

 

Composition

 

- All active Stewards and Officers

- The Board of Governorís representative is a non-voting†††††††††††† member

 

 

 

 

Responsible for

 

- Administrating the affairs of Local 237

- Adhering to OPSEUís policies and the By-Laws of Local††††††††† 237

 

 

 

 

Accountable to

 

- The membership in its entirety and OPSEU

 

 

 

 

Meeting Times

 

 

- Monthly or as requested by the President

 

 

 

Quorum

 

- Fifty per cent of the total number of stewards


Health and Safety Committee

 

 

 

 

Number of Positions

 

- Approximately 18

 

 

 

 

Term of Office

 

- Same as the President

 

 

 

 

Method of Appointment

 

- Appointed by LEC in consultation with the President.

 

 

 

 

Responsible for

 

- Meeting monthly with the joint Health and Safety†††††††††††††††††† -Promoting a healthy and safe working environment

> To ensure compliance with the Health and Safety Act

> To assess accident / incidentreports and suggest ††††††††††††preventative measures

 

- Inspecting work areas as required

- Maintain adequate levels of training

 

 

 

 

Accountable to

 

- The membership of Local 237

- The Health and Safety Act

- Other applicable acts and Legislative Directives

 

 

 

 

Meeting Times

 

- Monthly

 

 


 

Employee Assistance Program - E A P†††††††††††††††††††††††††

 

 

 

 

Number of Positions

 

- Two

 

 

 

Term of Office

 

- Same as the President

 

 

 

 

Method of Appointment

 

- Appointed by LEC in consultation with the President.

 

 

 

 

Responsible for

 

- Administrating the EAP program

- Analyzing statistical data

- Making recommendation to management

- Ensuring confidentiality within the program

 

 

 

 

Accountable to

 

- The membership of Local 237

- The Health and Safety Act

- Other applicable acts and Legislative Directives

 

 

 

 

Meeting Times

 

- Monthly

 

Meetings

 

 

 

When

 

- Semi-annually

 

 

 

Notice Given

 

- By Human Resources

 

 

 

Chaired by

 

- Management

 

 

 

Agenda

 

- As determined by events

 


FINANCES

 

Membership Dues

 

Union dues are automatically deducted by payroll and submitted to OPSEU Head Office

AllFull-Time academic employees, Partial-Load faculty pay dues.

Sessional andPart-time academics do not pay dues.

 

OPSEU dues are deducted at the rate of 1.325 % of salary.The rebate formulae are found in Section 15.4 of OPSEUíS Policy manual.OPSEU rebates to the local on the basis of signed members only.

 

Local 237's dues assessment is $3.00 dollars per month per dues paying employee and is deducted from source on a monthly basis.

 

 

BUDGETS

 

The budgets are set at a General Meeting.The normal budgetary items are:

 

Revenue

 

- Dues Rebate

- Local Assessment

- Interest on Investments

- Other

 

Costs and Expenses

 

- The memberships

- Donations

- Flowers and Gifts

- Meals

- Travel

- Honoraria

- Printing

- Telephone

- Office Supplies

- Conventions

- Auditor Honoraria

- Other

 


 

Criteria for Expenses

 

See applicable expense forms for details and / or OPSEUís policy (Sections 10.1, 10.2)

 

 

ITEM

 

AMOUNT

 

ENTITLEMENT

 

Mileage

 

$0.35 /Km

 

All union business

 

Accommodation

 

OPSEUísrebate formula

 

A distance greater than 40 Km

 

Meal Allowance

 

 

OPSEU business

Local 237 Business

 

$9.00, $12.00, $18.00 : B - L - S

Actual

 

Employee Assistance Program (EAP)

 

All members and their extended family

 

Per policy - Local Agreement

 

Family Attendant Care

 

All members and their extended family

 

per policy - OPSEUagreement

 

 

Honoraria

 

 

POSITION

 

ANNUAL HONORARIUM

 

TOTAL HONORARIA

PER POSITION

 

President

 

$1000.00

 

$ 1,100.00

 

Vice President

 

$500.00

 

$600.00

 

Chief Steward

 

$500.00

 

$600.00

 

Secretary

 

$200.00

 

$300.00

 

Treasurer

 

$200.00

 

$300.00

 

FAC Member

 

$500.00

 

$600.00

 

Steward

 

$100.00

 

$100.00

 

Trustee

 

$100.00 per report

 

 

 

 

 

 

 

 

 

Honoraria are paid annually within thirty days of each year.

 

 


Grants, Bursaries and Charities

 


1.                 That the Local Executive Committee (LEC) approve all Grants, Bursaries, Charities, etc. with the exceptions noted below.

 

2.                 That financial requests made at a General Meeting must be referred to the LEC for consideration at its next scheduled meeting.

 

3.                 That Local 237 support United Way's annual campaign to a cost of One Dollar per member.

 

4.                 That other college_wide faculty functions and college_wide faculty interests be funded to a maximum rate of One Dollar per member as approved the LEC.

 

5.                 That members' health issues, bereavements, etc., be funded to a maximum of Fifty Dollars ($50.00) per issue. Additional costs may be approved by the Faculty Agreement Committee (FAC).

 

6.                 That we support an annual Canadian Labour Relations award(s) to a maximum of Five Hundred Dollars ($500.00) total, and that the Local Executive Committee determine award criteria.

 

7.                 That other student awards, bursaries, etc., be funded to a maximum of Seventy Five Dollars ($75.00) as approved by the LEC.

 

8.                 That we support other striking locals to a maximum expense of Twenty Five Dollars ($25.00) per issue.

 

9.                 That other financial requests must be of a college wide interest for the LEC to give its consideration.

 

10.             That all approved Grants, Bursaries and Charitable donations be tabled at the General Meetings as part of the Treasurer's report.